1. Your personal data – what is it?
Personal data relates to a living individual who can be identified
from that data. Identification can be by the information alone or in conjunction with any other information
in the data controller’s possession or likely to come into such possession. The processing of personal data is governed
by the General Data Protection Regulation (the “GDPR”).
2. Who are
The PCC of St Martin, Ashton-upon-Mersey,
is the data controller (contact details below). This means it decides how your personal data is processed
and for what purposes.
3. How do we process your personal data?
The PCC of St Martin, Ashton-upon-Mersey, complies with its obligations
under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting
or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure
and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal
data for the following purposes: -
To enable us to provide a voluntary service for the benefit of the public.
To administer membership records;
fundraise and promote the interests of the charity;
manage our volunteers and employees (if and when we have them);
maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services
running at St Martin’s;
share contact details of PCC members and key members of St Martin’s with the Diocesan office so they can keep you informed
about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be
4. What is the legal basis for processing your personal
the processing relates only to members or former members (or those who have regular contact with it
in connection with those purposes); and there is
no disclosure to a third party without consent.
consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed
about diocesan events.
Processing is necessary for carrying out legal
obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
Sharing your personal data
personal data will be treated as strictly confidential and will only be shared with other members of the church in order to
carry out a service to other church members or for purposes connected with the church. We
will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in
accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available
from the Church of England website [see footnote for link].
we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years
after the calendar year to which they relate; and parish registers (baptisms, confirmations, marriages, funerals, burials
and interments of ashes) permanently.
rights and your personal data
Unless subject to
an exemption under the GDPR, you have the following rights with respect to your personal data: -
right to request a copy of your personal data which the PCC of St Martin, Ashton-upon-Mersey, holds about you;
The right to request that the PCC of St Martin, Ashton-upon-Mersey, corrects any
personal data if it is found to be inaccurate or out of date;
right to request your personal data is erased where it is no longer necessary for the PCC of St Martin, Ashton-upon-Mersey,
to retain such data;
The right to withdraw your consent to the processing at any time
The right, where there is a dispute in relation to the accuracy or processing
of your personal data, to request a restriction is placed on further processing;
right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal
data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining
this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and
whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary at
St Martin’s Church, Church Lane, Ashton-upon-Mersey, Sale M33 5QQ or firstname.lastname@example.org